{"id":12495,"date":"2026-03-11T12:19:13","date_gmt":"2026-03-11T09:19:13","guid":{"rendered":"https:\/\/izibiz.pl\/?p=12495"},"modified":"2026-03-23T22:33:51","modified_gmt":"2026-03-23T19:33:51","slug":"profil-zaufany-trusted-profile","status":"publish","type":"post","link":"https:\/\/izibiz.pl\/en\/profil-zaufany-trusted-profile\/","title":{"rendered":"Profil Zaufany (Trusted Profile) in Poland: Guide for Non\u2011Residents"},"content":{"rendered":"

Imagine this situation: you urgently need to file a tax return, check your ZUS contributions, or register a company. In the \u201cpre\u2011digital\u201d era, this meant queues at offices, visits to a notary, piles of paperwork, and wasted time. Today, it is enough to have a Profil Zaufany and you can handle matters online, without leaving your home.<\/p>\n

In this article from our series on electronic signatures in Poland, we will take a detailed look at what the Trusted Profile is, why a foreigner and a business owner need it, and most importantly \u2013 how to obtain it.<\/p>\n

\t\t

\n\t\t\t\t
\n\t\t\t\t\t
\n\t\t
\n\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t

Need a digital signature in Poland remotely?<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t

Price – from 200 Euro<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

\n\t\t\t\t
\n\t\t\t\t\t
Order Service<\/a><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/p>\n

 <\/p>\n

\ud83e\udd14 Profil Zaufany \u2013 What Is It in Simple Terms?<\/strong><\/h2>\n

Profil Zaufany<\/em>\u00a0(pronounced \u201cPRO\u2011feel za\u2011oo\u2011FA\u2011ny\u201d, meaning \u201cTrusted Profile\u201d) is your free equivalent of a digital signature in Poland and an identity document for performing actions online. It is an officially recognised state tool that allows you to identify yourself in the digital environment. Technically, it is a set of data (name, surname, date of birth, and PESEL number) that has been verified and secured so that no one except you can use it.<\/p>\n

 <\/p>\n

\ud83d\udec2 Can a Foreigner Obtain Profil Zaufany?<\/strong><\/p>\n

Yes, they can! This is a key point. Profil Zaufany is available not only to Poles but also to foreigners. There is only one strict condition:\u00a0having a PESEL number<\/strong>.<\/p>\n

If you have a PESEL, you are fully entitled to obtain a Trusted Profile. If you do not have a PESEL but need an electronic signature in Poland, please review this offer.<\/p>\n

 <\/p>\n

\ud83c\udd93 Free, but with Nuances: What to Know<\/strong><\/p>\n

\ud83d\udcb0\u00a0Price:<\/strong>\u00a0Obtaining and using the profile is\u00a0free<\/strong>. However, the main condition for obtaining a Trusted Profile is that the applicant possesses a PESEL identification number.<\/p>\n

\u23f3\u00a0Validity period:<\/strong>\u00a0The Trusted Profile is valid for\u00a03 years<\/strong>. After that, it needs to be renewed (this can be done online in a few minutes via the website or a bank).<\/p>\n

 <\/p>\n

\u2705 Why Do You Need Profil Zaufany? 5 Main Capabilities<\/strong><\/h3>\n

The areas of application are numerous \u2013 from everyday matters to business tasks. Here are the top 5 scenarios where it is indispensable:<\/p>\n

\ud83c\udfdb\ufe0f 1. Communication with government institutions (ZUS, municipal office, tax office)<\/strong>
\nYou can submit applications, obtain certificates, and exchange official correspondence with ZUS, the tax office (Urz\u0105d Skarbowy<\/em>), the voivodeship office, and any other institution online.<\/p>\n

\ud83d\udcdd 2. Signing documents with an electronic signature (Podpis Zaufany<\/em>)<\/strong>
\nThe Trusted Profile allows you to place an\u00a0electronic signature (podpis zaufany<\/em>)<\/strong>\u00a0on documents. By law, it is equivalent to a handwritten signature when interacting with government bodies.<\/p>\n

\ud83d\udcbc 3. Company registration and management<\/strong>
\nDo you want to start a sole proprietorship (JDG) or register a company? The Trusted Profile enables you to do this online without visiting a notary or government office. It is also used to submit reports to the KRS.<\/p>\n

\ud83d\udccb 4. Tax returns and verifications<\/strong>
\nThrough the Ministry of Finance services, you can file your PIT return, check your tax assessments, or request a certificate of no arrears.<\/p>\n

\ud83d\ude97 And much more\u2026<\/strong>
\nChecking penalty points, booking a doctor\u2019s appointment via the Internetowe Konto Pacjenta, applying for the 500+ (800+) benefit, registering a vehicle \u2013 the list goes on.<\/p>\n

 <\/p>\n

\ud83d\udc49 Profil Zaufany vs. Qualified Signature (PKE): What\u2019s the Difference?<\/strong><\/h3>\n

For remote actions involving legal entities, it is important to understand the difference between the free profile and the paid qualified signature. Here is a brief comparison:<\/p>\n

\n
\n
<\/div>\n<\/div>\n\n\n\n\n\n\n\n\n
Feature<\/th>\nProfil Zaufany (Trusted Profile)<\/th>\nPodpis Kwalifikowany (PKE)<\/th>\n<\/tr>\n<\/thead>\n
Cost<\/strong><\/td>\nFree<\/td>\nPaid (from 100 to 400 PLN\/year)<\/td>\n<\/tr>\n
Who needs it<\/strong><\/td>\nIndividuals, entrepreneurs<\/td>\nLegal entities, accountants, top managers<\/td>\n<\/tr>\n
Where it works<\/strong><\/td>\nOnly government institutions (Poland)<\/td>\nGovernment institutions + commercial document flow<\/td>\n<\/tr>\n
Requirements<\/strong><\/td>\nPESEL required<\/td>\nCan be obtained without PESEL (using a passport)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Conclusion:<\/strong>\u00a0For 90% of tasks related to running a company in Poland (reports to ZUS, tax office, registration in CEIDG), the free\u00a0Profil Zaufany<\/strong>\u00a0will be sufficient.<\/p>\n

 <\/p>\n

\ud83d\uddfa\ufe0f Step\u2011by\u2011Step Guide: How to Obtain Profil Zaufany<\/strong><\/h3>\n

The procedure is very simple and takes from 5 minutes to a couple of days, depending on the chosen method.<\/p>\n

Step 1. Register your application<\/strong>
\nGo to the official portal:\u00a0pz.gov.pl<\/a><\/strong><\/p>\n

Step 2. Choose your identity confirmation method (the most important step!)<\/strong>
\nThe Trusted Profile needs to be confirmed (activated) to prove that you are who you claim to be. There are three main methods:<\/p>\n

\ud83c\udfe6 Method 1. Via internet banking (fastest and most convenient)<\/strong>
\nThis works if you have an account with a Polish bank. Most major banks support this function: PKO BP, Pekao, mBank, ING, Santander, Millennium, Alior, BNP Paribas, etc. You simply select your bank on the website, log into your online banking, and confirm your data. The profile is activated instantly. However, this method works only if you provided your PESEL number when opening the bank account.<\/p>\n

\ud83c\udfe2 Method 2. In\u2011person visit to a confirmation point<\/strong>
\nIf you do not have a bank account, choose this option.<\/p>\n

After completing the online application, the system will show a list of nearby confirmation points (these can be ZUS offices, tax offices, some post offices, and municipal offices). A list of confirmation points in each locality can be found at this link.<\/p>\n

Within\u00a014 days<\/strong>\u00a0of creating the application, you must go to the chosen point with an identity document (passport or residence card).
\nThe official verifies your details and activates your profile on the spot.<\/p>\n

\ud83c\udfa5 Method 3. Video call with an official (online verification)<\/strong>
\nThis is a relatively new method. After submitting the application, you schedule a video call (via Microsoft Teams). At the appointed time, you speak with an official, show them your passport, and they confirm the profile remotely. At present, this method is only available to Polish citizens.<\/p>\n

Step 3. Fill in the form<\/strong><\/p>\n